Country club management software
Country club software that runs the whole club.
Tee sheet, member app, point of sale, member billing, club accounting, events and tournaments on one system — one member record, one ledger, and your club's brand on every screen members see.
The platform
Every part of the club, on one system
Private clubs usually run a tee-time system, a point of sale, a member portal, an events tool and an accounting package that barely talk to each other. Bubs is one product — so the member at the shop counter, on the tee sheet and on the statement is the same person, in the same record.
Tee sheet
Booking windows by member class, lotteries, standing times, guest rules and a waitlist that fills open spots.
Member app
Your club's own app for tee times, dining, events, the directory and the monthly statement.
Point of sale
Pro shop, grill, bar and halfway house on one register — and it keeps ringing when the internet drops.
Food & beverage
Table reservations, kitchen display by station, ticket printing and minimums tracked as members spend.
Member billing
Statements with every charge, F&B minimums, autopay by card or ACH, and member receivables.
Club accounting
A general ledger on the club chart of accounts, fed by every sale, statement and payment.
Events & banquets
Floor plans, per-seat meal choices, BEOs, chef counts and billing on the guaranteed number.
Tournaments & scoring
Member-guests, club championships and leagues, scored live from the course with USGA handicaps.
One member record
Follow one Saturday through the club
Every step below happens in a different department. On Bubs it's one record from booking to the general ledger — nothing re-keyed, nothing reconciled between systems.
Tue 7:00 PM
The tee time
Saturday's sheet opens to full golf members at seven. Tim books 8:50 for three from the app; his guest's fee is set by the club's rules, not by the shop.
Sat 8:31 AM
The check-in
The shop sees the group arrive on the same sheet. One tap checks all three in and puts the cart fee on the account.
Sat 10:52 AM
The turn
Two burgers and two Arnold Palmers ordered from the 7th tee, ready at the halfway house, charged to the member — and counted toward his dining minimum.
Jun 1
The statement
Every charge from the day is on one statement, grouped by department, with the minimum shown to the dollar. Autopay settles it on the 10th.
Jun 3
The close
The same charges are already in the general ledger by department. Nobody re-keys a daily sales report from another system.
Tee sheet
A tee sheet that fills itself
Booking windows by member class, timed releases, lotteries with fair rotation, standing times and guest limits — the rules your golf committee already wrote, enforced the same way for everyone. When a time opens up, the members waiting for it hear about it before the shop does.
- Advance booking windows by membership class
- Weighted lotteries for peak mornings
- A waitlist that notifies every member in line
- Hold-and-confirm booking, so nothing double-books
Member app
Your club in every member's pocket
Members book tee times, reserve a table, sign up for the member-guest, check their minimum and pay the statement — in an app with your club's name on the icon. Members follow the regulars they play with and hear when they book, so Saturday's game comes together without a round of texts.
- White-labeled for your club
- Member directory with privacy controls
- Statements, minimums and autopay
- Follow your regulars and see when they book
Point of sale
One register for the shop, the grill and the turn
Every outlet sells from the same catalog to the same member accounts. Orders route to the kitchen display and the right printer. When the Wi-Fi at the halfway house gives out, the register keeps taking orders and syncs when it's back.
- Charge to the member account or take a card
- Chip, tap and swipe card readers
- Kitchen display by station and ticket printing
- Retail inventory, counts and purchase orders
Billing & accounting
A statement that adds up, and a close that starts reconciled
Dues, assessments, golf, dining and retail land on one statement, grouped the way members read it. Minimums are tracked as members spend, not discovered at quarter end. Every charge and payment posts to the general ledger by department.
- Food & beverage minimums tracked live
- Autopay by card or ACH
- Member aging and disputes with history
- A general ledger on the club chart of accounts
Beyond the basics
What members notice in the first month
Club software has covered booking, billing and selling for years. These are the parts of a club day it has never handled — and the reason members open the app.
Get in line
Nothing open between one and four? Members get in line for a window, and everyone waiting hears the moment a spot big enough opens.
Free up a foursome
Two twosomes ten minutes apart and no open foursome anywhere. Ask them to play together: both groups get a thread to talk it over, and if both agree, the freed time is held for you.
Follow your regulars
Follow the people you play with and hear when they book, while there's still room to join the group or take the time next to it.
The card keeps itself
Scores go in as the group plays, strokes come off the slope and rating of the tees each player chose, and the match settles on the 18th green.
A cold drink on the 7th
Order from any hole. It comes to the cart or waits at the turn, and it's on the account like everything else the club sells.
Pace, measured
Every group's time on every hole against a target the club sets, so the ranger visits the group with the open hole in front of it.
Handicaps
Handicaps from the source
Tournaments, leagues and the Saturday game all score off the real numbers.
Official USGA partner
Handicap Index®, Course Rating™ and Slope Rating® come straight from the USGA — nobody types them in. Bubs keeps the card; the player posts the score to the USGA.
Switching
A switch you can plan, not a leap
Your roster, households, member classes and opening balances come across before go-live. Modules go live in stages. Your data exports in full whenever you ask for it.
FAQ
Frequently asked questions
What is country club management software?
Country club management software is the system a private club runs on: the tee sheet, the member database, point of sale in the pro shop and restaurants, member billing and statements, accounting, events and communication with members. Many clubs run several separate products for these jobs. Bubs puts all of them on one system with one member record and one ledger.
What does Bubs include?
A tee sheet with lotteries, standing times and a waitlist; a member app in your club's brand; point of sale for the pro shop, grill, bar and halfway house; dining reservations and kitchen display; member billing with F&B minimums and autopay; a general ledger; event and banquet management; tournaments with live scoring and USGA handicaps; on-course ordering; pace of play; and staff scheduling with a timeclock.
Is the member app branded to our club?
Yes. Members download your club's app, with your name, your crest and your colors. Bubs stays out of the way.
Does the point of sale work without internet?
Yes. Registers take orders and settle member charges while the connection is down, queue them, and sync when it comes back. Card payments need a connection; charges to a member account do not.
How do handicaps work?
Bubs is an official USGA partner. Handicap Index®, Course Rating™ and Slope Rating® come from the USGA, course handicaps come from the USGA for the tees each player actually plays, and players post their scores to the USGA.
How does a club switch to Bubs?
The roster, households, member classes and opening balances are imported before go-live, and modules go live in stages rather than all on one weekend. Your data can be exported in full at any time. See Switching to Bubs for the detail.
See your club on Bubs
Thirty minutes, your club's brand on the screen, and the parts of the day you care about most.