Golf & country clubs
Golf and country club software for every department, not just the golf
Golf, three places to eat, a pool, courts, a banquet business and an office that bills households. Bubs runs all of it on one member record and one ledger — with your club's brand on the app members carry.
The problem
Why is a full-service club so hard to run on software?
A golf and country club is several businesses under one roof. There is a golf operation with a shop, a starter and a tournament calendar. There are two or three places to eat — a grill room, a formal dining room, a pool snack bar in summer. There are swim, tennis and fitness programs, a banquet business that books weddings for people who aren't members, and an office that has to turn all of it into one statement per household and one set of financials the board can read.
Most full-service clubs run each of those on its own system: a tee-time product, a restaurant point of sale, a banquet tool, a sign-up form for the swim team, and an accounting package that receives a daily summary from each. Every handoff between them is a person re-keying numbers, and every month-end is a reconciliation between systems that never agreed.
Bubs is golf and country club software that puts every department on one member record and one ledger. The grill, the pool bar and the pro shop all charge the same household account. The statement is assembled from the sales themselves. The general ledger is posted by department as the club trades, on the club chart of accounts.
Every department
One system from the first tee to the finance committee
Each department works in a screen built for its job. Underneath, they share the member, the account and the ledger.
Golf
A tee sheet with booking windows by member class, lotteries, standing times and a waitlist; lessons with the professional staff; tournaments scored live; handicaps from the USGA.
Dining
Reservations by venue, a kitchen display by station, ticket printers, and every check charged to the member account and counted toward the minimum.
Pool, racquets and fitness
The pool bar and the snack bar are outlets like any other. Swim team, tennis clinics, lockers and bag storage are programs members enroll in, billed to the household on the club's schedule.
Events and banquets
Member events with sign-ups and waitlists, and private functions with floor plans, per-seat meal choices, BEOs and billing on the guaranteed count.
Retail
Pro shop and logo-shop inventory with purchase orders, receiving and counts, sold from the same register as the grill.
The office
Monthly statements, minimums, autopay by card or ACH, member receivables and disputes, and invoices for non-member events.
Accounting
A general ledger on the club chart of accounts, posted by department as the club trades, with a board pack at month-end.
Staff
Schedules, shift swaps and a timeclock for every department, with approved hours and tips sent to payroll.
Households
Built for families, not just members
At a country club the customer is a family. A couple and three children share one membership, sign at the grill, the pool and the shop, and receive one statement. Bubs treats the membership as the household: every person on it has their own login to the club app and their own member number, and every line on the statement says who bought it.
Charging is set per person. The club, or the account holder, decides whether the sixteen-year-old can sign for lunch at the pool. A login lets a family member book, browse and read; only a charging privilege lets them sign.
- One membership, a login and a member number for each person
- Charging privileges set per person, not per account
- Every statement line shows who signed for it
- Household requests reviewed and approved by the office
Every outlet
The grill, the dining room and the pool bar on one register
Each outlet has its own menu, registers, printers and hours, and reports as its own area. All of them sell to the same member accounts. A member who has lunch at the pool and dinner in the dining room sees both on one statement, and both count toward the same dining minimum.
Tickets route to the kitchen display by station and to the right printer. When the Wi-Fi at the pool gives out, the register keeps ringing and charging accounts, and syncs when the connection returns.
- Reservations by venue, from the app or the host stand
- Minimums tracked across every outlet as members spend
- Registers that keep working offline
Programs
Swim team, tennis clinics and lockers, billed without a form
Summer brings the swim team, tennis clinics, junior golf camp and a waitlist for lockers. At most clubs these run on paper forms or a rented e-signature tool, and somebody in the office types each enrollment into billing.
In Bubs each program is an offering the club sets up once: what it costs, how it bills — one charge, monthly, or by season — and the terms the member accepts. Members enroll from the app; the enrollment creates the billing schedule on the household's account. The terms the member agreed to are kept with the enrollment, so changing next year's price never rewrites last year's agreement.
- Programs billed on the club's own schedule
- Terms captured and frozen at enrollment
- Seasonal offerings copied forward, never edited in place
- Autopay enrollment by card or bank account
Events
Member nights and outside weddings, one events office
The Fourth of July buffet takes sign-ups and keeps a waitlist. The Saturday wedding has a client, a floor plan, a meal choice for every seat, a BEO for the kitchen and an invoice on the guaranteed count. Both run from the same calendar and the same kitchen.
The books
Department financials the board recognizes
Every sale, statement and payment posts to the general ledger by department on the club chart of accounts. Non-member revenue from outside events is recorded as it happens, so the 501(c)(7) tests are a report, not a research project.
FAQ
Golf and country club software questions
What is golf and country club software?
Golf and country club software runs a full-service private club: the tee sheet and golf shop, dining rooms and bars, pool and racquets programs, events and banquets, member billing and the club's accounting. The best of it keeps all of those on one member record, so a household's charges from every department land on one statement.
Can Bubs run the pool snack bar and the dining room as separate outlets?
Yes. Each outlet is its own area with its own registers, printers and reporting, all selling to the same member accounts. Opening a new outlet for the summer is configuration, not a new system.
Does Bubs handle swim, tennis and fitness programs?
Programs such as swim team, tennis clinics, junior camps, lockers and bag storage are set up as offerings members enroll in. Each enrollment bills the household on the schedule the club chooses and keeps the terms the member accepted.
How are family members handled?
The membership is the household. Each person on it has their own app login and member number, charging privileges are set per person, and every statement line records who made the purchase.
Can we book non-member weddings and outside events?
Yes. Private functions have their own client, floor plan, per-seat meal choices, BEO and invoice, with a client portal for the planner. Revenue from outside events is recorded as non-member income, which matters for a club's tax-exempt status.
Does the general ledger report by department?
Yes. The chart of accounts follows the club industry's uniform system, and every sale posts to the department that made it — golf, food and beverage, sports and recreation, membership — so department schedules come straight from the ledger.
See your club on Bubs
Thirty minutes, your club's brand on the screen, and the parts of the day you care about most.