For general managers
Club management software for the general manager who answers for everything
The tee sheet, the dining rooms, the statement, the staff and the board report on one system — so you manage the club instead of the handoffs between its software.
The job
What does a club general manager need from software?
A general manager answers to the board for the numbers, to the membership for the experience, and to the staff for how the place runs. At most clubs, the information behind all three lives in different systems. The golf shop knows who played, the restaurant system knows who ate, the billing tool knows who owes, and the accounting package learns about all of it a week after month-end.
So the GM becomes the integration. Complaints about the tee sheet arrive as phone calls because the policy is enforced by whoever answers. Questions about a member's minimum wait for the office. The board packet is assembled from exports, and nobody is sure the departmental numbers match the statement run.
Club management software built for general managers should close those gaps: one member record every department works from, a policy the system enforces the same way for everyone, and financials that come out of the day's trading rather than out of a spreadsheet.
What you get
The whole club, on one screen you can trust
Every department works in a tool built for its job. You see them all from the same records.
One member record
The tee sheet, the registers, the dining book, events and the statement all read and write the same member account and household.
Minimums and receivables, live
Where every member stands against their food and beverage minimum, and who owes what by age, without waiting for the office to run a report.
A board pack at month-end
One PDF with the summary, balance sheet, cash flow, department schedules, budget variance, AR aging and the reconciliations that were signed.
Key metrics by department
Revenue and payroll by department on the club chart of accounts, with the industry's key operating metrics calculated from the ledger.
Staff across every department
Schedules, open shifts, swaps and a timeclock for the shop, the kitchen and the office, with approved hours sent to payroll.
Policy the system enforces
Booking windows, guest limits, lotteries and charging privileges are applied the same way to every member, so exceptions are decisions, not accidents.
Month-end
The board packet, prepared by the close
Every sale, statement and payment posts to the general ledger by department as the club trades. When the controller closes the month, the reconciliations are signed in the system and the board pack is generated from the same book — the summary, the department schedules, budget variance and receivables aging.
You walk into the finance committee with numbers that already agree with the statement run, because they came from the same records.
- Department schedules on the club chart of accounts
- Budget variance by department
- Member receivables aging
- Signed reconciliations included
Choosing software
Running a selection for your club?
The RFP template, the evaluation scorecard and the buyer's guide cover what to ask every vendor — including how you'd switch, and how you'd leave.
FAQ
Questions from general managers
What should a general manager look for in club management software?
One member record shared by every department, booking and charging policy the system enforces consistently, statements built from the sales themselves, and financial reporting by department from the same ledger. Ask each vendor how many separate products — and logins — the club would actually run.
Can I see a member's minimum and balance without asking the office?
Yes. Minimums are tracked as members spend and receivables aging is always current, so a GM with the right role sees both from the console at any time.
Does Bubs produce a board report?
Yes. At month-end Bubs generates a board pack PDF from the general ledger: summary, balance sheet, cash flow, department schedules, budget variance, receivables aging, manual journals and signed reconciliations.
Does Bubs replace our separate systems?
It is designed to: tee sheet, member app, point of sale, dining, events, member billing, accounting and staff scheduling run on one system. Clubs switch in stages, so each module can go live when the club is ready.
Will members have to use an app?
No. Members who want the app get one in the club's brand; members who call the shop or the dining room are booked by staff on the same system, under the same rules.
See your club on Bubs
Thirty minutes, your club's brand on the screen, and the parts of the day you care about most.