Multi-club groups
Multi-club management software for groups that run more than one club
Each property runs its own tee sheet, outlets and staff. The members, the permissions, the brand and the general ledger belong to the group — one system, not one installation per club.
The problem
Why do club groups outgrow one-club software?
Some private clubs are really several. A club with a second course across town. A company that owns three properties and sells one membership good at all of them. A developer whose portfolio grows a club at a time. Each property has its own tee sheet, its own grill, its own staff and its own hours — and the group's office needs one set of books, one set of permissions and one view of the members.
Running a separate installation at each property gets the first half right and the second half wrong. Every property has its own logins and its own roster, a member who plays at two of them is two records, and the group's financials are assembled in a spreadsheet from exports that don't share a chart of accounts.
Bubs is multi-club management software that models the group as it actually works: one organization with several properties. Each property runs its own day. The members, the permissions, the brand and the general ledger belong to the group.
How it's organized
One organization, several properties
What each property decides for itself, and what the group decides once.
Every property runs its own day
Each property has its own tee sheet, outlets, registers, printers, hours and staff schedule — set up for how that property operates.
One membership across the group
A member is a member of the group. They book and charge at every property on one account, and receive one statement.
Roles that reach every property
An owner or manager at the group level has that role at every property. Property staff are scoped to their property; someone who works at two has access to both.
Modules set once for the group
Switch a module on for the group and every property inherits it. A single property can still be set differently.
One brand on the member app
Members carry one app in the group's name, crest and colors, whichever property they play.
Every property's data, exportable
Each property's records export in full at any time, in a documented format, by the club's own administrators.
Consolidated reporting
One book, with every property in it
The general ledger belongs to the group. There is one chart of accounts, one fiscal calendar and one close, so the group's balance sheet and income statement come from a single book rather than a consolidation workbook.
Every journal line still records the property that rang it, next to the department and the account. The controller can see where a number came from, and each property's journal exports on its own in QuickBooks or Sage format for the accountant who needs it that way.
- One chart of accounts on the club industry's uniform system
- One fiscal calendar and one month-end close
- Every journal line tagged with its property and department
- Per-property journal export in QuickBooks or Sage format
Reciprocal play
Members play every property; visitors are billed as visitors
Inside the group, reciprocity is simply membership: a member of the group plays and charges at every property, and the charge lands on the same account as everything else they sign for.
Members of outside clubs visiting under a reciprocal arrangement are a different payer. Their bill is marked reciprocal, and that revenue is reported apart from members, members' guests and the general public — the split a private club needs for its 501(c)(7) non-member income tests.
- One account and one statement across the group
- Reciprocal visitors billed and reported as their own payer
- Non-member revenue split for the 501(c)(7) tests
Control
Who changed what, at which property
Bubs keeps an append-only history of changes to the club's records, including who made each change and which property it touched. Money is never edited in place: a correction is a reversal that sits beside the original entry, at whichever property it happened.
Adding a property
The next club joins the group, not a new system
A new property is added to the organization and inherits the group's modules, roles, members and chart of accounts. It sets up its own tee sheet, outlets and staff, and trades into the same book from its first day.
FAQ
Multi-club questions
What is multi-club management software?
Multi-club management software runs several club properties from one system: each property's tee sheet, outlets and staff, with members, permissions and accounting shared at the group level. It replaces separate installations at each club and the spreadsheet that stitches their numbers together.
Can a member play and charge at every property?
Yes. Membership belongs to the group, so a member books and charges at every property on one account and receives one statement.
How does consolidated financial reporting work?
The group keeps one general ledger with one chart of accounts, so its financial statements are consolidated by construction. Every journal line records the property it came from, and each property's journal can be exported on its own.
Can group managers see every property without a separate login for each?
Yes. A group-level owner or manager role applies to every property in the group. Property staff see only their own property.
What if each of our clubs keeps its own membership and brand?
Then each club runs as its own organization in Bubs, with its own members, brand, app and books, and each exports its data in full.
How are visiting members from other clubs billed?
A visitor under a reciprocal arrangement is billed as a reciprocal payer. That revenue is reported separately from member, guest and public revenue.
See your club on Bubs
Thirty minutes, your club's brand on the screen, and the parts of the day you care about most.