Club management software features
Every club management software feature, on one page
One page for the comparison spreadsheet: the everyday surface a private club already runs — the tee sheet, the outlets, the shop, the office and the books — and then the parts of the club day that club software has never handled.
Everything you rely on today
The full feature list, module by module
The day a club switches, nothing the staff or the membership counts on goes missing. Every module below shares one member record and one general ledger, so a charge at the halfway house is on the statement, counted toward the minimum and posted by department without anyone re-keying it.
Tee sheet
- Advance booking windows by member class
- Timed daily release
- Weighted lotteries with fair rotation
- Standing times that renew
- Guest limits and guest fees
- Blocks and holds for events and leagues
- Fast pro-shop booking for members who call
- Hold-and-confirm booking — no double-books
- Waitlist by time window and group size
Member app
- Your club's own branded app
- Tee times, dining, events and the statement
- Member directory with privacy controls
- Follow your regulars and hear when they book
- Member-number and one-time-code sign-in
- Minimum and balance, to the dollar
Point of sale & retail
- Pro shop, grill, bar and halfway house on one register
- Charge to the member account
- Chip, tap or swipe on countertop or handheld card readers
- Keeps ringing offline, then syncs
- Retail catalog and pricing
- Inventory counts, variance and purchase orders
Food & beverage
- Menus by outlet
- Kitchen display by station
- Ticket printer routing
- Table reservations by venue
- On-course ordering to the cart or the turn
- Spend counted toward the minimum as it happens
Member billing
- Statements grouped by department
- Dues and assessments
- Food & beverage minimums tracked live
- Shortfall billed at period close
- Autopay by card or ACH
- Member aging and receivables
- Charge disputes with history
- Outside-client invoicing
- Deposits and payment schedules
Club accounting
- General ledger on a USFRC-aligned chart
- Every sale, statement and payment posts
- Departmental P&L
- Bank reconciliation from CSV or OFX
- Vendor bills and payables
- Period close and lock
- Journal export if you keep your books elsewhere
Events & banquets
- Floor-plan editor and room templates
- Per-seat meal assignment
- BEOs and timed run sheets
- Chef production counts
- Place cards and allergy reports
- Guaranteed-count billing
- Client portal for planners
- Member event RSVPs and waitlists
Tournaments & handicaps
- Live scoring that works without signal
- Member-guests with flighted round robins
- Stroke, Stableford, scramble and best ball
- Match play brackets
- Side games on the same card
- Leagues and seasons
- Handicaps from the USGA
Staff & payroll
- Staff scheduling
- Timeclock and approvals
- Payroll export
- Role-based staff access
- Board reports
Members & households
- Households under one membership
- Member classes and privileges
- Charging privileges per person
- Saved guest profiles
- Roster import before go-live
Platform & switching
- Staff tools in any browser
- History imported before go-live
- Staged, reversible go-live
- Full data export, any time
- Append-only ledger — corrections are new entries
- Card payments settle to the club
Handicaps
Handicaps and ratings from the USGA
Tournaments, leagues and the Saturday game all score off the real numbers, and players post their scores to the USGA from the club's app.
Official USGA partner
Handicap Index®, Course Rating™ and Slope Rating® come straight from the USGA — nobody types them in. Bubs keeps the card; the player posts the score to the USGA.
Beyond the feature list
Then the part club software has never done
A feature list gets a system considered. These are what members notice in the first month — and the reason they open the app.
Get in line
Nothing open between one and four? Members get in line for a window with their group, and everyone waiting hears the moment a spot big enough opens.
Free up a foursome
Two twosomes ten minutes apart and no open foursome anywhere. Ask them to play together; if both agree, the freed time is held for the member who asked.
Follow your regulars
Members follow the people they play with and hear when they book, so finding a game stops meaning a round of text messages.
The card keeps itself
Scores go in as the group plays, strokes come off the Course Rating™ and Slope Rating® of the tees each player chose, and the match settles on the 18th green.
A cold drink on the 7th
Order from any hole. It comes to the cart or waits at the turn, and it's on the member account like everything else the club sells.
Pace, measured
Every group's time on every hole against a target the club sets. The group with the open hole in front gets the visit — never the groups stuck behind it.
Evaluating
How to use this list in a software evaluation
Feature lists look alike. The questions that separate club systems are about what happens between the features.
Ask whether a charge at the grill reaches the member statement, the minimum and the general ledger without an import. Ask who keys the daily sales into accounting, what the register does when the Wi-Fi drops, and whether members can use the app without calling the shop. Then ask how your data leaves if you ever want it to.
Our evaluation scorecard and club software RFP template turn those questions into something a committee can score, and the guide to choosing country club management software walks through the process end to end.
FAQ
Feature questions
What features should club management software have?
At a private club it has to cover the tee sheet and booking policy, point of sale for the shop and every food and beverage outlet, member billing with statements and minimums, accounting, events and banquets, tournaments and handicaps, staff scheduling and a member app. The harder test is whether those share one member record and one ledger, or pass files between separate products.
Is every module part of one product?
Yes. The tee sheet, register, statement, general ledger, event and scorecard all read and write the same member and the same ledger. A charge at the halfway house is on the statement, counted toward the minimum and posted to the general ledger by department without anyone re-keying it.
Do we have to switch everything at once?
No. Your roster, households, member classes and opening balances come across first, and modules go live in stages. If you keep an outside accounting package, each closed period exports as a journal entry until you are ready to run the ledger in Bubs.
Does Bubs work for clubs without golf?
Bubs is built for private golf and country clubs. The dining, events, billing, accounting and member app modules work the same way at a club where golf is one department among several.
Can we export our data?
Yes. Your data exports in full whenever you ask for it — members, households, statements, the ledger and history — so the club is never locked in.
Related
- Switching to BubsHistory imported, staged go-live, your data always exportable.
- CompareHow Bubs compares with the club software you run today.
- Club Software Evaluation Scorecard and Demo ScriptA free club software evaluation scorecard with weighted categories, a 1–5 scoring guide, a scripted demo for finalists, reference questions and a board summary.
See your club on Bubs
Thirty minutes, your club's brand on the screen, and the parts of the day you care about most.