Private golf clubs
Private golf club software for a club where the shop runs everything
The tee sheet, the register, the member-guest and the member's account on one screen — so a small golf shop staff can run a busy Saturday without re-keying anything into billing on Monday.
Golf first
Who is a golf-first club, and what does it need?
A golf-first private club is built around the course. There may be a grill and a bar, a small locker room and a halfway house, but no ballroom and no swim team. The membership plays a lot, cares about the tee sheet more than anything else, and judges the club on how Saturday morning and the member-guest are run.
The staff is small, and the golf shop does most of the work. The same two or three people answer the phone, book tee times, check groups in, sell a sleeve of balls, take the guest fee, run the Tuesday league and field member-guest entries. At a lot of clubs they do it across four or five logins, and the office re-keys what the shop sold into billing at the end of the day.
Bubs is private golf club software built for that shop. The tee sheet, the register, the event desk and the member's account are one system, so a check-in charges the cart fee, a pro shop sale lands on the statement, and a member-guest entry fee is billed without anybody typing it twice.
The golf shop
One screen for the busiest counter in the club
Your shop staff are the front desk, the starter, the retail team and the events office at once. Bubs gives them the sheet and the register side by side, working from the same member account, so every tee time, fee and sale is billed the moment it happens.
Check-in from the sheet
The group arrives, the shop taps once, and the cart and guest fees go on the host member's account under the club's own rules.
The register beside it
Balls, gloves and logo shirts, rung on the same screen and charged to the account or paid by card. Stock counts itself down as it sells.
The phone never stops
A member calls for a Thursday foursome. The shop books it from its own view in seconds — the app is never the only way on the sheet.
The turn and the cart
Members order from the 7th tee. The grill sees it on the kitchen display, and it goes to the cart or waits at the turn, charged to the account.
Booking policy
The rules your golf committee wrote, enforced without the shop refereeing
Members at a golf-first club notice every inch of the tee sheet. Bubs applies the club's policy the same way to every member, every time — whether they book in the app or call the shop.
Booking windows by class
Full golf members book seven days out, junior members three — applied the same way to every booking.
Lotteries for peak mornings
Requests go in during a window; the draw favors whoever fared worst last time, and leftovers open for booking.
Standing times
The Wednesday game keeps its time under the rules the golf committee wrote.
Guest limits and fees
Guest rounds per member per month and season, with the right fee charged to the host at check-in.
A waitlist that works
Members get in line for a window. When a spot that fits opens, everyone waiting hears at once.
Pace, measured
Every group's time on every hole against the club's target, so the ranger visits the right group.
Member-guest
Run the member-guest without the spreadsheet
The member-guest is the weekend the club is judged on. Teams register and pay their entry fee in the app, the field fills with a waitlist behind it, and the event blocks its own tee times on the sheet.
Flighted round robins, better-ball, match play brackets, Stableford points and the side games everyone plays are scored live from the course. Strokes come from each player's course handicap, supplied by the USGA for the tees they actually play, and the board updates as cards come in — so the shootout starts on time and the pro isn't doing arithmetic in the back office.
- Registration, entry fees and a waitlist in the member app
- Flighted round robins, brackets, points and side games
- Live scoring and leaderboards from the course
- Leagues and the club championship on the same tools
Small staff
Fewer systems for a small team
The statement builds itself from the sheet, the shop and the grill. Minimums are tracked as members spend. Autopay collects by card or ACH. The general ledger posts as the club trades. Staff schedules, shift swaps and the timeclock live in the same place, and approved hours go to payroll.
Handicaps
Handicaps from the source
Every game, league and tournament scores off the numbers the USGA holds.
Official USGA partner
Handicap Index®, Course Rating™ and Slope Rating® come straight from the USGA — nobody types them in. Bubs keeps the card; the player posts the score to the USGA.
FAQ
Private golf club software questions
What is private golf club software?
Private golf club software runs a members' golf club: a tee sheet that enforces the club's booking policy, a pro shop register that charges member accounts, tournament and handicap tools, and member billing. At a golf-first club these are used mostly by a small golf shop staff, so they need to live on one screen and one system.
Can our golf shop run the tee sheet and the register at the same time?
Yes. Check-in, bookings and sales happen side by side, and every fee and sale goes to the same member account. There is no end-of-day transfer from the shop into billing.
Does Bubs run member-guest tournaments?
Yes, including flighted round robins, match play brackets, points games and side games, with registration and entry fees in the member app and live scoring from the course.
How are handicaps handled?
Bubs is an official USGA partner. Handicap Index®, Course Rating™ and Slope Rating® come from the USGA, course handicaps come from the USGA for the tees each player chooses, and players post their scores to the USGA.
We only have a grill and a halfway house. Is the food and beverage side overkill?
Turn on what you run. A grill and a halfway house use the same register, kitchen display and member charging as a large clubhouse, without the parts a small operation doesn't need.
Do members have to use the app?
No. The shop books members from the staff tee sheet, and one member can book a whole group. The app is the fastest way for members who want it.
See your club on Bubs
Thirty minutes, your club's brand on the screen, and the parts of the day you care about most.