Club glossary
What Is Accounts Receivable Aging at a Club?
A report that sorts unpaid member and non-member balances by days past due — current, 1–30, 31–60, 61–90 and 90+ — so the office knows whom to call.
Accounts receivable aging — usually just "AR aging" — is the report a club office uses to see who owes what and for how long. It takes every open balance on member house accounts and non-member invoices and sorts it into buckets by days past due: current, 1–30, 31–60, 61–90 and 90+ days. The total is the club's receivables; the shape of it tells you whether collections are healthy.
How it works
Each charge or statement balance carries a due date. On any given day, the report measures how many days past that date each unpaid amount is and places it in a bucket. A member who ran up a $1,200 bar tab in June, paid half, and has not touched the rest shows $600 moving from 1–30 into 31–60 and onward until it is settled. Payments apply against the oldest charges first unless the club applies them otherwise.
A useful aging report shows:
- One row per account — member, household or non-member payer — with a total and a column per bucket.
- Drill-down from any number to the statements and charges behind it.
- An as-of date, so month-end aging can be reproduced after the fact and tied to the general ledger.
Example
| Account | Current | 1–30 | 31–60 | 61–90 | 90+ | Total |
|---|---|---|---|---|---|---|
| Member 1042 | $840 | — | — | — | — | $840 |
| Member 2210 | $610 | $395 | $395 | — | — | $1,400 |
| Wedding client (non-member) | — | — | — | $2,500 | — | $2,500 |
Member 1042 is simply this month's statement. Member 2210 has missed two payments. The wedding client's deposit balance is the one the controller calls about today.
Why it matters at a private club
Clubs extend credit to every member by design — that is what a house account is — so receivables are often one of the largest current assets on the balance sheet. Aging drives the club's collection policy: a reminder at 30 days, a call at 60, charging privileges suspended at 90, and referral to the board after that. It also supports the month-end close, when the AR subledger total must match the receivables accounts in the ledger.
Related terms
- House account — where member charges accumulate.
- Chit — the record behind each charge.
- Food & beverage minimum — shortfall charges land in aging like any other charge.
In Bubs: member billing includes an AR aging report across member accounts and non-member invoices, with each balance traceable to its statement and charges. See member billing.